°ÅÀÖÊÓƵ

While you are planning your event, our team is available to help answer questions you may have and direct you to any resources that may be available for you.

Be sure to familiarize yourself with your role as the host especially if you are bringing external guests to campus or may need to acquire permits through Washington County.

We can also assist you with reserving event/meeting space in the Event Management System (EMS). A short introductory guide as well as comprehensive product information can be found below. Brief tutorials and scheduling trouble-shooting is also available by scheduling an appointment with Conferences & Events at events@pacificu.edu.

°ÅÀÖÊÓƵ employees who seek to host a university-related meeting, event, or conference can utilize our Event Management System (EMS) independently to make room reservation requests at no charge for space, provided the following conditions are met:

1. All event attendees are °ÅÀÖÊÓƵ staff, faculty, or students; or
2. Any external event attendees (non-employee or non-student) must be partners affiliated with the event host, collaborating on a shared initiative for the university.
   • Partners must be identified by Institutional Leadership and/or events must be approved by departmental heads. Any event or meeting with external guests must be attended at all times by a university employee acting as the host.
   • All guests are expected to abide by University policies and procedures. 

If the above hosting conditions are not met, your event will be considered as an External request. Please refer to the guidelines found on the External Community webpage.

Conferences & Events Staffing Resources 

Conferences and Events staff can direct internal event hosts (i.e. employees and students) to the resources they need to put into place for their event. However, the responsibility of the planning and execution of the event falls upon the internal event hosts.

Planning and Scheduling a Meeting, Event, or Conference 

During the academic year, we use a self-serve model through EMS for reserving space, on a first-come first-serve basis, with academic courses and institutional events having priority.

Occasionally, academic courses and institutional events need use of a previously reserved space; whenever possible, all campus stakeholders work together to modify plans, adjust schedules, and share space.

During the summer months (mid-May through mid-August), many campus spaces will have priority reservations for our conference guests; please check with the Conferences & Events team if you need assistance booking space in the summer.

Reserve Meeting Space

Plan Event

Overnight Use (Summer only)

Event Management System

Room scheduling is available through °ÅÀÖÊÓƵ’s Event Management System (EMS).

All university employees have access to EMS; the application is available below and on the UIS Online Tools page.  

It is important when making a space request in EMS that you ALWAYS provide the following:

• Meeting or event start and end times
• Room reservation times (if longer than the meeting or event times)
• Accurate number of people attending the meeting or event

A short introductory guide as well as comprehensive product information can be found below. Brief tutorials and scheduling trouble-shooting are also available; for an appointment please contact Conferences & Events at events@pacificu.edu.